ENTERPRISE CONTINUITY PLAN 10
Inthe contemporary business society, organizations should focus on themanner of transacting their business and acquiring advantage againstthe natural disasters. Therefore, the groupsdeserve to have an enterprise continuity plan that sees the successof the teamsthrough the various conditions that take place. The continuity planshould be up to date and provide for the creation of betterinitiatives for the organization. Differentteams within an organization have the responsibility to ensure thecontinuity of the said groups(Goble et al. 2002). The Enterprise continuity team has particularfunctions towards ensuring the safety of the society.The continuity team shouldmake sure thatthe organization has resilient structures. The resilient structuresare those that have the capability of responding to the planned andunplanned actions that take place.
Inthe case study, the University does not have an efficient methodof curbing the various disasters that might happen.The institute stands a chance of losing valuableinformation, infrastructure, and even lives of the students in caseanaccidenthappens.Therefore, the entire system requires anestablishmentthat would ameliorate the factors that stand coreto it. Organizations deserve to have the ECP plans teams, which lookinto their security and the stance that they have inthe society (Goble et al., 2002). Through the ECP groups,the effectiveness of operations will be ameliorated as well as thefunction of the company in compliance with the international laws andstandards. Therefore, businessesthat are in prospect of favorable returns in the future despitecalamities should ensure that they put up the ECP teams to look intothe resilience of their tools. Moreover, the ECP teams benefit theorganization by bringing up a better manner of handling the recoveryof information in case a loss occurs.
TheDRP and ECP teams play significant roles in the organizations. Thepartsare integral to the overall performance and development of theorganization. Through the groups,emergency management is critically ensured. The teams ensure thatthey deal with the emergency administrationof the various parts of the organizations and help come up with thebest alternatives. Emergency management also helps in setting up therelevant business decisions to come up with the best of practices(Hiles, 2011). The teams are also important in performing marketingto the organizations. The marketing role is anessentialone as it also improves the Public Relationsof the company. Therefore, the teams are important in amelioratingthe stance of the enterprise.On the other hand, the teams are responsible for the rebuilding ofdata centers after incidences of calamities. Nonetheless, the teamsalso help the customers to evacuate the buildings during thedisasters that take place.
Variousresiliency layers represent the framework the company should adoptfor resiliency (Hiles, 2007). The resiliency layers help to tune theorganization towards a better condition. The resiliency frameworkenables the firm to have a better manner of approach to thecalamities and situationsthat they have not planned to tackle.
Thefirst stage of the resiliency is a strategy.The organization deserves to have a particular planon how to addressthe issues that affect it. Through the establishment of apolicyfordisaster management, the enterprise has the relevant authority toaddressproblemsin an efficient manner. Nonetheless, the organization is also in acondition to handle their problemswell through the resiliency plans (Hiles, 2007). With properstrategies, the company stands to acquire asignificantbenefit from the entire continuity plan. Therefore, the strategy is acenter of focus in developing a resiliency plan.
Onthe other hand, the second layer of the resiliency cycle is theorganizational changes. Once the strategies arekeenly putinto actions, the changes are necessary to have a better effect onthe company (Hiles, 2007). Through these changes, the company standsto have the best implementation and cause alarge degreeof the society to have better initiatives. The organizational changesare enacted in a way to ensure that the continuity isensuredand to change for the better of the particular organization. In thisstep,there are necessary assessments that aremadein respect to the vulnerabilities and risk that areassociatedwith the company actions. These areconductedin consideration to the competitiveness of the organization (Maiwald& Sieglein, 2002). Therefore, the changes are significantfor the development of an organization.
Moreover,the resiliency plans of the organizations deserve to give a centralfocus to the IT process within the business. The IT processes areintegral for the development of the teamand the infrastructure of the organization. The teamshould look for a system, which serves as an alternative to ensurethat the workload balance ishandledwhichever case (Hiles, 2011). The contingency should stand clear tothe organization and serve as a virtual and flexible system. Theflexibility of the system will influence the overall soundof the company. Thus, the resiliency of the organization is a primaryfactor worth consideration. All the organizational stakeholdersFurthermoreshould have the capability to profit from the efficacy of thealternate systems.
Dataapplication sources are a must requirement for the resiliency. Atthis stage, the company looks into the various information that theyhave on their customers and various stakeholders. Through anefficient system of information, the company stands a chance ofattracting even better consumers through their data handling process.Moreover, information is an important factor for the organization.Thusthe processingof information is a great factor for consideration in the businessprocess. Notably, the performance of the data sources should beexemplary and instructional.
Thevarious technological applications of the organization should also bewell tunedto the resiliency plans of the organization. The technologicalgadgets such as the hardware and the software should be updated tosuitthe resiliency plans. With a well-establishedresiliency goal, the company standsa chance of making the best transactions towards aformalsystem (Hiles, 2011). The vulnerabilities of the machines should bewell checked to ensure that they are well addressed. Furthermore,through the check into the vulnerabilities, the organization stands achance of having a reliable network. This step advocates for thereplication across different systemsand the examination of the infrastructure of the company.
Thefinal stage is the presentation of the testing and securitymechanisms, which would estimate the efficiency of the resiliencyplan. Through the making of the right objectives, the organizationstands to have a great resiliency plan that would ensure they accruethe best out of the entire business cycle.
Notably,the associated risks and vulnerabilities will be determined bythe university performance in comparison with others. The executivemanagement of the organization requires supporting the plan for it tobeenacted.With the assistanceof the Executive Committee,the entire programwill stand a successful implementation,and the organizational changes will bewell appliedtothe company (Hiles, 2007). Therefore, the university will be in aposition to change some of the infrastructure and outlay of servicesto the students and the staff. The university will thus have tochange their system and consider some of the physical factors thatcan be damaging to it. Through the resiliency plan, the schoolwill survive during some calamities such as the earthquakes andblizzards.
Theuniversity has to outsource for a team that would ensure thatcontinuity of its businesses through the building of an ECP. Thereare various functions, which can beoutsourcedto the company that is carrying out the functions. Some of the dutiesthat the university can outsource to the organization include thedevolving of suitable strategy, implementing the changes in theinfrastructure, and making the relevant recommendations the kind oftechnological devices to use in case of anything (Maiwald &Sieglein, 2002). Moreover, through the university has to undergo aparticularmanner of outsourcing to realize which company offers the bestservices and which group would benefit them the most. The schoolshould look forthe enterprisethat understands its manner of operations and also has anexcellentreputation in the market. Through this, the functions will be welltackled to manage the systems in a better way.On the other hand, the university should look into the company thatis competitive and provides anactivetime span of carrying out the duty of devising the resiliency plan(Goble et al. 2002). Through the following characteristics, theuniversity stands to gain a great chance at having a betterorganization toperform their functionsof building up the resiliency plan. The duty of outsourcing would becarried out through this process. Therefore, in the outsourcing foran expert, the organization should have a company that requires lesssupervision when doing the functions, a company that carries out atimely reviewof its servicesand also a company which understands the dynamics of the resiliencyplan in actions. Through the statement of the relevant company forthe right service,the university,therefore,has the capability of running on the right track towards having thebest resiliency plan (Maiwald & Sieglein, 2002). Therefore, thecharacteristicsmentioned aboveare necessaryfor the making of a better resiliency plan.
Inmaking the awareness program of the organization a success, variousactions should be carried out. Through making the entire grouphave a continuity plan, there are greater benefits that the companyisassured of (Maiwald & Sieglein, 2002). Therefore,there should be an effective awareness campaign method that theorganization should select in handling the presented issues. Theawareness campaigns serve a critical function, and should,therefore,be a great piece of the body.
Incarrying out the awareness campaign, the organization has to evolvea process of looking for and bringing to task the best awarenesscampaign technique. This technique should bearrivedat by the evaluation and assessment of its delivery to theorganization (Hiles, 2011). Through the establishment of aspecialrecognitionsystem, the teamstands a chance of getting the best out of the awareness campaign.
Tobegin the awareness campaign,the organization should have aformalsystem of goals and outreach for training the team leaders. Thespecific trainers who will serve an integral role increating the awareness will be formedusing the provided guidelines and their success determined throughthe process. The other team members in the organization will betaughtthe skills that are required to ensure that they are well acquaintedwith the new systems and the devices (Hiles, 2011). The body of theteam will beputina situation where they will have to exercise the plan of theresiliency team to enable themtosee how it will beconducted.In this stage, the information required by the members of the teamsshould be well distributed to give them the relevant disasterrecovery plans and the management of disastrous situations. In thisphase, the priorities and objectives are well set and also enhance toensure that the specific programshave their deliverable in check. Moreover, the organization shouldmake sure thatthey have a definitetime that allows for the training ofthenew entrants into the company. Through this, the awareness plan willbe well enacted,and the organization will stand a chance of benefiting from theentire discourse of consciousness.
Duringthe awareness campaign within the organization, an integral factor ismaking the teamemployees have the relevant system of interest that brings them to abetter situation. Through the benefitof the members of the teams, they will grasp the relevant informationand also ensure that they act in every possible way that isrequiredof them (Hiles, 2007). Thus, the requirements of the organizationwill be well carried out.
Varioustraining method can beimplementedwhen carrying out the awareness campaign. The new trainees in thegroupwill undergo an orientation phase. The adjustmentwill ensure that the organization has aformalsystem that makes them have the security policiesand the procedure to be carried out in the course of the enactment.Moreover, the new employees are required to be knowledgeable,and compliant withthe requirements and the security policiesof the organization. An acceptance policy should be introduced to theteamand also help to make theparticular organizationa better place. Through the use of the system,the trainees will have to adhere to the information that they aregivenand also pick up on the provided ways of carrying out the entirediscourse of awareness (Goble et al. 2002). Themannerof how to use the infrastructure will be providedto the new trainees to ensure that they have anexcellentcomprehension of the information. Moreover, the organization has thetask of ensuring that they inform the specific employees on theirgoals and aspirations to have a full adherence towards the policiesthat state.Through this means, the organization will not only make the employeeshave a better view of the resiliency plan but also to carry them out.Therefore, the organization has a greater role to ensure that theawareness and the plan are a success. The two factors arewell lookedinto to provide a better opinion of the industry and a better way ofviewing the tools for work. Nonetheless, through providing thenecessary guidance, the University stands to support the integrationof the changes and would also organize seminars to complete theorientation schedule of the students and the staff. Through theawareness campaign,on the other hand, the company will ensure that they achieve thevarious objectives that they set for the program.
Goble,G., Fields, H., & Cocchiara, R. (2002). Resilient Infrastructure:improving your business resilience. IBM Global Services.
Hiles,A. (2007). The Definitive Handbook of Business Continuity Management,Second Edition. John Wiley & Sons.
Hiles,A. (2011). The Definitive Handbook of Business Continuity Management,Third Edition. John Wiley & Sons.
Maiwald,E., & Sieglein, W. (2002). Security Planning & DisasterRecovery. Berkeley, CA: McGraw-Hill/Osborne. BS 25999-1 (2006).Business Continuity Management – Code of Practice. BSI. BS 25999-2(2007). Business Continuity Management – Specification. BSI.