IMPORTANCE OF TIME MANAGEMENT 9
Importanceof Time Management
Timemanagement is important because it engrosses organizing a person’sschedule in an effective manner. Managing time ensures that aspecific period is allocated to a specific activity. Time managementskills involve assigning specific time slots to various activities inthe order to their importance. Therefore one will ensure optimum useof time to all activities. This is because time is typically a scarceresource that is valuable in all aspects of life. Essentially, timemanagement is an important skill for organizations and individualsalike. In any organization, time management is effectively observedin the production process to ensure that the company makes the bestuse of it (Allen, 2008). It is important to understand that under anyperspective, time is the most valuable aspect of the organizingfunction of an organization. For this reason, there is a need forconsidering how one uses time and make the right choices thateventually ensure effectiveness. The discussion on this topic willexplore the importance of time management and it applies toindividuals and organizations.
Importanceof Time management
Timemanagement ensures that an individual or an organization attainscontrol of all tasks or activities (Kahle, 2003). For instance, whenone is handling a certain business or personal project, there areusually many endless activities that need to be observed and done(Allen, 2008). There are different tools as well as techniques thatare utilized to ensure that one is more productive in any activitiesthat are in place. Time management is an effective tool that ensuresthat one plans effectively in the use of time in all activities thatneed to be done. When undertaking any project there is always a riskof mismanaging time by assigning it improperly to wrong activitieswhich results to loses of this valuable resource.
Effectiveutilization of time management technique ensures that an individualwill arrange tasks or activities according to their order of priorityand assign time to them accordingly (Allen, 2008). Before thishappens, it is important for an individual to be able to identify allactivities or tasks that are significant for the overall success ofany project. Recognizing all tasks or activities ensures that thereis prioritization of the most important tasks and consequentlyassigning specific time to them (Kahle, 2003). This process iseffective as it maximizes the overall use of time to ensure thatthere is realization of real value during those processes. Anyindividual undertaking these tasks will effectively manage time bycreating effective action plans in all tasks and activities. Thisprocess is then followed by tracking all activity status to ensurethat there the next processes where time has been assigned go or runinterrupted.
Inaddition, to these very important time management techniques, thestrategic aspects of any project or activity are also considered(Evans, 2011). These strategic aspects ensure that one is able toclearly understand the set goals and ambitions. This process is asignificant aspect to consider when effectively managing as itensures that one can easily drop any activity or task that is clearlynot related to the overall goal (Allen, 2008). Consequently duringthis process of time management, an individual manages the risksassociated with time such as wastage. In this regard, time managementis an important resource as it enables individuals to be productiveby realizing real value of all significant processes when undertakingany important activity or project.
Anotherimportant aspect of time management is that there is creation of morepersonal time while undertaking long and sometime complex projects oractivities (Allen, 2008). Assigning all significant tasks oractivities to their distinct time, ensures that all activities rununinterrupted in their specific time slots.
Therefore,not only does an individual end up being productive during theproject or activity processes, but also will also enable anindividual to have more personal time at his or her disposal. It isimportant to understand that personal activities are an importantpart of any project as individuals are able to refresh their mindsand therefore have more focus when undertaking any tasks (Evans,2011). This is because, normally personal life may come in betweenwork and therefore force individuals to be ineffective when handlingwork related activities. Hence, assigning time for personalactivities is an important part of time management.
Additionally,personal time ensures that individuals become more productive at workor when undertaking important activities (Evans, 2011). The reasonwhy this happens is due to the fact that personal time givesindividuals opportunities to successfully complete their tasks orresponsibilities during the normal business hours. When this happens,individuals will have enough time to focus in their personal values.According to Evans (2011), personal values are normally an integralpart of time management as individuals are able to put enough focusto issues such as family, spirituality, education or health. Allthese constitute to effective time management by including thesepersonal values that typically determine the overall success of anyactivity or project.
Forthis reason, it is important for individuals to clearly identify andrecognize their personal values in order to assign time to them in aneffective manner. There are no personal values that are insignificant(Kahle, 2003). Personal values vary from one individual to the nextdue to the difference in the social contexts.
Justas time management in the working environment forces individuals toidentify all activities that are related to the set goal, personaltime management also requires one to identify all activities that arerelated to personal goals. As a result, an individual will berequired to identify and prioritize all personal values in order oftheir importance or urgency. This ensures that there is productivityin the personal sphere of an individual.
Managingtime in important work activities such as project as well as inpersonal values consequently lead to healthier individuals (Kahle,2003). Mismanaging time resource forces many individuals to spendendless long hours indulging themselves in one activity. This isbecause one fails to recognize and categorize tasks according totheir urgency as well as their importance. Eventually an individualwill be overwhelmed with work which increases the stress levels.
Stressis essentially a tool that forces some individuals to perform betterin their work place if it happens once in a while but not in acontinuous manner (Allen, 2008). When time management is usuallymismanaged in any working environment or personal life for a longperiod of time usually continuous, it leads to serial mental healthproblems as a result of continuous stress. Not only does anindividual suffer mental health conditions but also physical healthproblems.
Timemanagement has direct effect to the overall wealth being ofindividuals as its impact is felt by individuals who are handling it.It is therefore important to have an effective time management planthat guarantees good health and averts the possibilities of healthconditions. According to Evans (2011), poor management of time canlead to stressful organization of work. Stress is a significantcatalyst to existing health conditions such as health diseases,immune diseases, sleep problems, obesity and depression (Allen,2008).
Whenindividuals are overwhelmed by tasks or activities that are poorlyassigned time, the likelihood of acquiring stress is increased. Thisessentially means that effective time management is positivelyrelated to the well being of individuals. When time is managedeffectively, individuals tend to have good health both mental andphysical. However, when time is mismanaged there is increasedlikelihood of poor mental and physical health conditions ofindividuals.
Therefore,effective time management helps individuals to avert many healthproblems because stress is averted or completely absent. For thisreason, it is important for individuals to establish a system of timemanagement that is trusting to minimize stress either in theirworkplace or personal values (Allen, 2008). This is because one iscomfortable with the set systems in handling important tasks orresponsibilities that may otherwise have been too overwhelming ortime consuming. As a result, the stress levels of such individualstend to go considerably down ensuring that they remain healthier andhappier.
Timemanagement essentially requires an individual to identify andrecognize important tasks or activities in the workplace or personallife (Forsyth, 2010). During this process of recognizing andprioritizing tasks according to their order of importance entailssetting of goals. According to Forsyth (2010), goals are significantpart of any activity or projects as they enable individuals torecognize unimportant activities that stray from the set goal. Forthis reason, it is important for an individual to have clearobjectives or goals (Forsyth, 2010). According to Forsyth (2010),this ensures that all activities are geared towards realizing thesegoals or objectives.
Duringeach process activity, one will be forced to track and evaluate itseffectiveness by making sure that the set goal is attained.Consequently, an individual will be more focused in attaining allgoals either in the workplace or in the personal values. This is byhaving utilizing important tools such as planners, calendars ororganizers to have an effective time management.
Typically,working without clear goals or objectives will lead an individual toindulge in activities that are unrealistic and unachievable (Allen,2008). Many of these activities tend to take so much of anindividual’s time and energy all which are wasted. In this case,there is an increased likelihood of getting lost along the way. Usingimportant tools such as planners make the working schedule to beunderstandable and clearer. Goals are normally to be set in aspecific order that ensures an individual is able to accomplishsimple and realistic goals first before going in for the main goals,usually big.
Itis essentially important for any individual to understand theimportance of time management as it ensures that there is maximumproductivity in all activities that are undertaken. Additionally,time management ensures that there is enough time set aside toconcentrate in other values or matters that matter outside job orwork. The overall benefit of time management is a general betterhealth in individuals as stress levels are usually averted.Additionally, setting up a good and effective time management systemthat is understandable, ensures that an individual eventually leads amore balanced life with every aspect of life taken care of (Forsyth,2010).
AllenSam. (2010). Importanceof Time management: Effective Ways To Manage Time.New York. Routledge.
EvansClare. (2011). TimeManagement For Dummies, U.K.London. Springer Publication.
ForsythPatrick. (2010).Successful Time Management.New York. Lexington Books Publications.
KahleDavid. (2003). 10Secrets of Time Management for Sales People: Gain CompetitiveAdvantage.New York. Wiley Publishers.